Oracle Applications Tips

[OM] R12: Search Sales Order Records by DFF

2012-01-03T00:47:00.000-08:00

I want to search Order / Order Line info by using a DFF value.

Option 1: Under Order Organizer, if search by header DFF, go "Quote/Order Information" tab, click on the little rectangle box at the bottom right, enter search string.

If search by line DFF, go "Line Information", click on the little rectangle box at the bottom right, enter search string.

Option 2: In Sales Orders form, if search by header DFF, click on the header, press F11, click on the DFF box, enter search string, press Ctrl+F11.

If search by line DFF, click on the line, press F11, click on the DFF box, enter search string, press Ctrl+F11.

[GTM] R12: Awaiting Export Screening

2011-12-08T02:21:00.001-08:00

At Sales Order line, after order booked, you see the line status became "Awaiting Export Screening" and not "Awaiting Shipping". Why?

It is caused by a extra Oracle module that we have integration with, GLOBAL TRADE MANAGEMENT (GTM). GTM will do the screening and feedback to EBS that whether this order line has passed the screening rule. If Yes, order line status will changed to "Awaiting Shipping". If Not, order line status will remained as "Awaiting Export Screening", and as a result, you cannot proceed with Pick Release.

[QP] R12: BACK_CALCULATION_ERROR: QP_PREQ_PUB.BACK_CAL: NO MANUAL ADJ

2011-12-02T20:35:00.001-08:00

BACK_CALCULATION_ERROR:QP_PREQ_PUB.BACK_CAL: NO MANUAL ADJ error after you tried to override the price defaulted from Price List.

Fix => Define Discount Modifier, set it to Manual, Modifier Type = Discount, Override flag = Yes. Assign it to the right Qualifier.

[OM] R12: Sales Agreement Activation Date

2011-12-02T18:51:00.001-08:00

During creation of Sales Order, we can tie the Sales Order to a Sales Agreement. Sales Agreement pre-stores information like Customer, Accounting, Pricing, etc.

We can controls how the Sales Agreement get applied (similar to functionality of Qualifier in Price List). At the Main tab, we can defined Item Context, which controls how the Sales Agreement take effects. At the Pricing tab, it can links to Price List, which will get defaulted when Sales Agreement is selected.

Note:
Activation Date in Sales Agreement, it is the effective start date (OE_BLANKET_LINES_ALL.START_DATE_ACTIVE), it ties to Request Date at the order line.

[SYS] R12: Enable Audit Trail

2011-11-17T16:06:00.001-08:00

Step to enable AuditTrail:

(1) AuditTrail->Install
ONT Oracle Order Management Account

(2) AuditTrail->Groups
Application Name: Order Management
Audit Group: XX_ABC_GROUP
Group State: Enabled
...
User Table Name: OE_ORDER_LINES_ALL

(3) AuditTrail->Tables
User Table Name: OE_ORDER_LINES_ALL
Table Name: OE_ORDER_LINES_ALL
Application: Order Management
Column: UNIT_SELLING_PRICE, etc

After completed above steps, run "AuditTrail Update Tables". It will then add additional columns into the table and create a new trigger on it.

Schedule "Audit History Consolidator" to collect the audit data.

[PO] R12: Sales Order Reference in PR Interface Table

2011-11-10T16:20:00.001-08:00

Drop Shipment, a booked Sales Order will trigger interface records into PO_REQUISITIONS_INTERFACE_ALL table.

How to trace back the original SO number from this table?

Get GROUP_CODE, which is reference back to the Sales Order header_id.

[QP] R12: Modifier: New Price

2011-11-10T15:59:00.001-08:00

We can apply a modifier that totally replace the Unit Selling Price in R12.

Original List Price and Unit Selling Price is $10, a qualified modifier with value of $20. When this modifier applied, we will get Unit Selling Price of $20.

Oracle Pricing Manager
Modifier->Modifier Setup->Modifiers Summary->Override=Yes
Modifier->Modifier Setup->Discount/Charges->Modifier Type=Discount
Modifier->Modifier Setup->Discount/Charges->Application Method=New Price

[OM] R12: Intercompany Pricing

2011-11-02T07:53:00.000-07:00

After enabling Advance Pricing for Intercompany, we can have intercompany AR invoice price different from trade invoice price.

e.g.
A & B represent 2 different OUs within same organization.
A sells to B.
B sells to external customer.

B is defined as internal customer for A. A will issue Intercompany AR invoice to B.

We can define interco price list to be tied to the internal customer B.
Customer -> Address -> Business Purposes -> Bill To -> Order Management -> Price List

[AR] R12: Customer Name Search

2011-11-01T17:26:00.000-07:00

In the Standard Customer form, it is now in OA page (Web Page), no more Oracle form.

For Customer Name Search, it matches the similarity of the word you entered and actual data. However, the intelligence is very basic and limited, do not expect too much.

E.g.

Search name: JUPITESS

It can returns Actual name: JUPITERS

[SYS] R12: Browser Crashed When Both R11i and R12 Runs Concurrently

2011-11-01T17:24:00.000-07:00

Browser: IE7

I opened R12 instance. Then followed by launching R11i applet in the same machine, browser crashed. Both R11i and R12 can't be opened at the same time.

Issue fixed after I turn off "Proxy Server" in IE.

Tools->Internet Options->Connections->LAN settings

[SYS] R12: Profile Option, Enable Advance Pricing for Intercompany Invoice

2011-10-31T00:26:00.000-07:00

Set "INV:Advanced Pricing for Intercompany Invoice" to Yes.

Note that additional license needs to be purchase from Oracle.

[SYS] R12: Password

2011-02-16T05:04:00.000-08:00

In R12, password is case sensitive.

[SYS] Given a List of Records (varchar) Returned From a SQL Statement, Which is Ordered First, Which is Ordered Last

2011-01-24T06:56:00.000-08:00

Given below SQL,

SELECT

category_concat_segs

FROM apps.mtl_categories_v

WHERE structure_name LIKE 'Purchasing%'

AND disable_date IS NULL

AND category_concat_segs LIKE 'ABC.DEF%'

Return results were,

ABC.DEF1

ABC.DEF2

ABC.DEF3

ABC.DEF4

ABC.DEF5

I want to get only 'ABC.DEF1' & 'ABC.DEF5' from a single SQL statement. These will be used for my Item Category approval rule setup in Approval Group, low range and high range respectively.

Revised SQL below:

SELECT MIN(category_concat_segs), MAX(category_concat_segs)
FROM apps.mtl_categories_v
WHERE structure_name LIKE 'Purchasing%'
AND disable_date IS NULL
AND category_concat_segs LIKE 'ABC.DEF%'

[BOM] How Many Levels of Bills You Defined?

2011-01-24T06:51:00.000-08:00

Sample Bills of Material (BOM) structure:

C D

Often, this is the frequent asked question. Take above example, Oracle says it has 2 levels, not 3.

[BOM] Delete Groups

2011-01-24T06:50:00.000-08:00

I was trying to delete a component from a Bill. When i clicked on Delete button, "Delete Component" popped up and prompted me to enter " Name" and "Description", a button named "New Group" is situated next to the "Name" field. How can i proceed from there?

"Delete Groups", a control built in in BOM module to trace what and when a record has been deleted. In short, each deletion is traceable by the Delete Group name.

To proceed with the deletion, click "New Group", enter the Name (mandatory) and Description (optional), save it. Then, go back to the Navigator, Delete Groups, query out the record by Group Name. On the main screen, you can see your parent item. Click on "Components " button, you can see the component that you want to delete, with status "Pending". There are 2 buttons, namely "Delete Group" and "Check Group ".

As the name spelt, "Check Group" is to check the integrity of your Delete Group, concurrent program "Delete Item Information" will be submitted once you click on that button. View Output, you will see a "Success" message if the check is OK. Component status will change to "Check ok" after that. NO deletion will be performed.

You can skip "Check Group" and proceed direct to "Delete Group". Once clicked, the same concurrent program will be submitted and this time deletion will be performed (different parameter from " Check Group"). Component status will be changed to "Deleted".

The same procedure applied to routing component deletion.

[PO] What Are The Steps Required To Setup An Internal Requisition In Purchasing?

2011-01-24T06:49:00.000-08:00

Excellant note. A simple and easy-to-understanding guide from Oracle Support, Note:406312.1.

A quick glance and I leant something new, Receiving for IR can be automated if we set the Receipt Routing to "Direct" in Shipping Networks .

[SYS] Security Rule - Block From Entering, What About Viewing?

2011-01-19T06:57:00.002-08:00

You can enter only certain range of Cost Center once you set Security Rule up, but you CAN still view the document (e.g. PR Summary) that was created using a Cost Center that is out of you range in Security Rule.

[PO] Position Hierarchy Used for PR/PO Approval

2011-01-19T06:57:00.001-08:00

A PR/PO was submitted for approval, how to check which Position Hierarchy user used? From Apps front end, it is impossible. Check it out from backend tables.

Sample codes:

SELECT approval_path_id FROM apps.PO_ACTION_HISTORY WHERE object_id in (SELECT requisition_header_id FROM apps.PO_REQUISITION_HEADERS_ALL WHERE segment1='myPRNumber')

Link approval_path_id to HR.PER_POSITION_STRUCTURES table to get hierarchy name used.

[PO] Receiving for PO with Status "Requires Reapproval"

2011-01-19T06:56:00.001-08:00

Standard Purchase Order with 3 lines. I changed line 1 quantity. Header status changed to "Requires Reapproval". In normal scenario, I cannot do anymore Receiving activity as the status is not Approved. If my changes involved price and currency, receiving activity will generate accounting entries with wrong amount. A control is needed.

However, for a particular PO, I am able to perform receiving. The PO with "Requires Reapproval" appeared in the LOV when i tried to perform receiving. I can proceed further to next screen. However, the line i changed (line 1) is not appearing. Only the lines that i did not change appeared and allow me to do receiving. Why?

The reason being the PO is an consigned PO, which has consigned item (doubled check it from Shipment). System allows receiving for the unchanged line because receiving activity for consigned PO will NOT generate any accounting entries, no impacts. Furthermore, transaction price does not refer to PO, but BPA.

[SYS] Login Page Filled with User ID Automatically

2011-01-19T06:55:00.000-08:00

For normal scenario, you type in the URL for Oracle Apps instance, click Apps Logon Links, then E-Business Home Page, enter your Username andPassword, you will see the HTML (jsp) menus.

To simplify the steps, you first login to HTML menus, click logout, copy the URL from the Address field in your browser. That is the address you use to access the login page, with your Username defaulted.

[PO] Exchange Rate for A New Line

2011-01-18T05:50:00.001-08:00

I have a PO create months back, exchange rate was captured at the header level. If i add a new po line now, previous captured rate will be applied to the line, shipment and distribution, not today's rate.

Double check the exchange rate on Distributions line, under "More" tab.

[PO] Owner Can Approve

2011-01-18T05:49:00.000-08:00

Whether a preparer can approve the document, e.g. PR/PO depends on setup in Setup -> Purchasing -> Document Types, if "Owner Can Approve" flag is check, preparer can approve by himself. Means, preparer just need to click "Approve... " and "OK" button, the document will be approved (assume approval limit is satisfied).

However, if preparer wants to use hierarchy other than default hierarchy, he/she needs to specified the "Forward To" person to himself. PO will be first changed to " Pre-Approved" status before it get approved eventually.

[INV] FRM-40200: Field is protected against update

2011-01-18T05:48:00.002-08:00

Tried to query consigned transactions in "Find Material Transactions" form. Choose "Consumption Advice " with value "Error", above error encountered.

"Consumption Advice" field is not selectable, unless Transaction Types field has values " Transfer to Consigned" or "Transfer to Regular".

[PO] Position with Status Blank

2011-01-18T05:48:00.001-08:00

Create a new position, leave the Status field blank, save. Oracle considers it as Valid or Invalid. Ans: Valid

[WIP] Main Tables for Work In Process (WIP) Job

2011-01-18T05:47:00.000-08:00

WIP_DISCRETE_JOBS_V - work order main info

WIP_REQUIREMENT_OPERATIONS - material and resource requirements

Sample codes:

SELECT MSI.SEGMENT1 AS "PART NO", WDJ.WIP_ENTITY_NAME, WRO.WIP_ENTITY_ID, WRO.OPERATION_SEQ_NUM,
WRO.REQUIRED_QUANTITY, WRO.QUANTITY_ISSUED
FROM WIP_REQUIREMENT_OPERATIONS WRO, WIP_DISCRETE_JOBS_V WDJ,
MTL_SYSTEM_ITEMS MSI
WHERE WRO.REQUIRED_QUANTITY-WRO.QUANTITY_ISSUED>0
AND WRO.ORGANIZATION_ID=1234
AND WRO.ORGANIZATION_ID=WDJ.ORGANIZATION_ID
AND WRO.ORGANIZATION_ID=MSI.ORGANIZATION_ID
AND WRO.INVENTORY_ITEM_ID=MSI.INVENTORY_ITEM_ID
AND WRO.WIP_ENTITY_ID=WDJ.WIP_ENTITY_ID
AND WDJ.STATUS_TYPE=3 --Released
AND MSI.SEGMENT1='myItem'

[WIP] Before You Start

2011-01-18T05:46:00.000-08:00

To get started with WIP module, you must first setup the WIP parameters (Setup -> Parameters) and setup at least 1 WIP Accounting Class (Setup -> WIP Accounting Classes).

[SYS] Session Timeout Issues

2011-01-12T05:38:00.001-08:00

Try to increase the value for the following profile options.

ICX:Session Timeout - set it to number of minutes before timeout

ICX: Limit time - set it to number of hours before timeout

[INV] Pending Transactions

2011-01-12T05:37:00.000-08:00

For inventory pending transactions, you can use a single responsibility to view all Inventory Organization, even though the Inventory Org. is under another OU which is registered under another responsibility.

[SYS] Item Cost Table

2011-01-12T05:28:00.001-08:00

BOM.CST_ITEM_COSTS - table to store item cost

Important Fields:

cost_type_id (1-Froze, 2-Pending)

based_on_rollup_flag (1-Yes, 2-No)

[INV] Which OU is an Inventory Organization falled Under?

2011-01-12T05:27:00.001-08:00

In Inventory responsibility, navigate Setup -> Organizations -> Organizations , query the organization name, click Others button, choose Accounting Information. You can see the assignment for Set of Books , Legal Entity and Operating Unit.

[PO] Item Not Found During Purchase Requisition (PR) Creation

2011-01-10T08:49:00.000-08:00

In a Operation Unit (OU), I have 2 inventory organization (inventory child type), e.g. OrgA & OrgB. I need to raise a PR to purchase ItemC under OrgB. In Item setup, ItemC is created in Inventory Master org, and assigned to OrgB. Purchasable flag has been checked in both Inventory Master and OrgB. When i keyed in the item during PR creation, item not found, why?

The reason being the OrgA was assigned in Financial Options setup (Setup -> Organizations -> Financial Options), Supplier - Purchasing, Inventory Organization field. If OrgA is assigned, only item assigned to OrgA can be found in the LOV.

We can setup Inventory Master org in each OU, then assign the Inventory Master org in the Financial Options. From there, we can choose any items that was created under the Inventory Master org.

[PO] Backend Field for PR

2011-01-10T08:47:00.000-08:00

We know that we can view Purchase Requisition (PR) number from PO distribution screen (Line -> Shipment -> Distributions, for standard PO). Which field in the backend table is used to link to PR tables?

Ans: LINE_LOCATION_ID field in APPS.PO_LINE_LOCATIONS_ALL table that links to APPS.PO_REQUISITION_LINES_ALL table

[PO] Organization And Location At Requisitions Form, Where Can We Set The Default Value For Those?

2011-01-08T00:46:00.000-08:00

Both values are default from the Employee setup. In Purchasing responsibility, navigate Setup -> Personnel -> Employees, click "More ..." button, move to "Assignment" tab, enter it at Location field.

[SYS] FND_CONCURRENT.SET_COMPLETION_STATUS

2011-01-08T00:45:00.000-08:00

To set concurrent program completion status, use FND_CONCURRENT.SET_COMPLETION_STATUS in your SQL file. However, will it work if your executable is PL/SQL package? Yes, it will still work but you need to define 2 extra parameters in your procedure (first 2).

e.g.

Procedure XXX (errbuf VARCHAR2(100), retcode INTEGER, ...)

[PO] Matching Setting in Purchase Order Shipment Line

2011-01-08T00:44:00.001-08:00

Invoice matching can be set in five different areas of Oracle Purchasing:
In the list below, a setting at any level will override the settings above it.

1. Oracle Purchasing Options
a. Navigate to: Setup > Organizations > Purchasing Options
b. Select Default Alternative Region

2. Supplier Information
a. Navigate to: Supply Base > Suppliers
b. Query on specific supplier
c. Click on Open
d. Select Receiving Alternative Region

3. Line Types
a. Navigate to: Setup > Purchasing > Line Types
b. In the Receipt Required field: Yes = 3-way, No = 2-way

4. Items
a. Navigate to: Items > Master Items
b. Query on specific item
c. Select Purchasing Alternative Region
d. In the Invoice Matching section: Yes = 3-way, No = 2-way

5. Purchase Order Shipments
a. Navigate to: Purchase Orders > Purchase Orders
b. Enter (header and) line information
c. Click on Shipments button
d. Select More Alternative Region

Above notes are reproduced from Oracle Support Note:225630.1.

[OM] Allocation Error During Transact Move Order

2011-01-06T05:45:00.000-08:00

"Error: The material sourcing process failed to create picking suggestions for line 2 of move order number 59641464"

"APP-INV-05297: Invalid transaction and serial control combination"

Encountered the above error message after clicked on "Allocate" button in Transact Move Orders form. Even after I backordered the line, I could not proceed to Pick Release, failed Pick Release.

Root Cause: Item lot reserved for the order line is no more valid.

Action: Unreserve the invalid item lot, pick release, transact move order & ship confirm successfully.

[INV] Pending Transactions Table - MTL_MATERIAL_TRANSACTIONS_TEMP

2011-01-06T05:42:00.000-08:00

An excerpt from a good Oracle Support note [ID 294391.1]:

Transaction Mode Number / Description

NULL or 1: Online Processing
2: Concurrent Processing
3: Background Processing
8: Internal Processing (Not visible in the pending transactions form)

EXPLANATION
Here is an explanation of each:

NULL or 1: Online Processing
Online processing is used by the Oracle Applications to immediately process records. This does not require that a concurrent program be run. The Transaction Manager does not process transactions marked for online processing.

2: Concurrent Processing
Transactions marked as concurrent transaction mode are processed by a dedicated transaction worker to explicitly process a set of transactions. The Transaction Manager does not process transactions marked for concurrent processing.

3: Background Processing
Interface transactions marked for Background processing will be picked up by the transaction manager polling process and assigned to a transaction worker. These transactions will not be processed unless the transaction manager is running.

8: Internal Processing
Transaction mode 8 is not a mode normally visible to the user as it is used for internal processing. Transactions with this mode are not visible in the Pending transactions form. Transaction_mode of 8 is used internally to identify if records came from the interface table to the pending table or came directly into the pending table.

......

In short, resetting of transaction_mode to 3 will allow Inventory Manager to reprocess the pending records

Sample SQL:

update mtl_material_transactions_temp
set process_flag = 'Y',
lock_flag = 'N',
transaction_mode = 3,
error_code = NULL,
error_explanation = NULL
where process_flag in ('Y','E');

[INV] Reservations Interface Manager

2011-01-06T05:41:00.000-08:00

What does the "Reservations Interface Manager" program do? [Inventory]On-hand,Availability->Reservations Interface Manager

Similarly to Inventory Manager, Reservations Interface Manager processes the the interface records in MTL_RESERVATIONS_INTERFACE table into MTL_RESERVATIONS permanent table.

[PO] Where to Setup Invoice Matching Option?

2011-01-05T06:36:00.000-08:00

Setup -> Financial Option, Supply - Entry tab, Invoice Matching Option field.

Supply -> Sites, Control tab, Invoice Matching Option field.

(A Setting At Any Level Will Override The Settings Above It)

2 type of options available, Purchase Order / Receipt

[PO] R12 Purchasing Options

2011-01-05T06:19:00.000-08:00

Setup -> Organizations -> Purchasing Options

In R11i, it is devided into 5 sections, "Receipt Accounting", "Control", "Default", "Internal Requisition", "Numbering" and "Tax Defaults".

In R12, (this form was converted to JSP format), only 4 sections available (some of the fields been merged), "Document Control", "Document Defaults ", "Receipt Accounting" and "Document Numbering".

New fields in R12:

Document Control

Security Hierarchy

Maximum Attachment Size

Email Attachment Filename

Enforce Supplier Hold

RFQ Required (from "Default" tab in R11i)

Document Defaults

Internal Requisition Order Type (from "Internal Requisition" tab in R11i)

Internal Requisition Order Source (from "Internal Requisition" tab in R11i)

Tax Defaults was removed from Purchasing Options. Need to confirm if it has been permanently removed or moved to other form.

[PO] Self-Billing Flag in PO table

2011-01-03T01:20:00.001-08:00

How to know if a Purchase Order (PO) was created under supplier site with Self-Billing?

Not from front end. But check the PAY_ON_CODE field in PO.PO_HEADERS_ALL table. It should reflect "RECEIPT" value.

[PO] APP-PO-14376: Please enter a GL Date within an open purchasing period

2011-01-03T01:16:00.001-08:00

You were trying to do Receiving. Once you navigate out of the Receipt Header form, the above message prompted. You have to open Purchasing Periodsunder Setup -> Control Purchasing Periods.

[PO] Can I Setup Only Document Total Rule in Approval Group

2011-01-03T01:14:00.002-08:00

Yes. But in the Approval Assignment, you can only assign Blanket Purchase Agreement document type to that particular Approval Group. If you intend to assign other document type, e.g. Standard Purchase Order, you need at least another rule setup in Approval Group, which is Account Range.

[PO] Source Field in Purchase Requisition (PR) Screen Does Not Show "Supplier"

2011-01-03T01:14:00.001-08:00

Make sure item is purchasable in the selected inventory organization.

[PO] BPA Price Break - Discount (%) field

2011-01-03T01:12:00.000-08:00

It is a field to display percentage of discount applied to the new price compare to the very first price.

For example,

Break Price for line 1 = $100, line 2 = $80, line 3 = $70

Value for Discount (%) field fo line 1 = 0, line 3 = 20, line 3 = 30

[SYS] How to Revert My Start Page?

2011-01-03T00:53:00.000-08:00

You have set the start page in Oracle Applications. On each successful login, it will brings you to the page. Now, you change your mind, you want to either disable the start page or change to other page. You could not get back to the HTML Preferences screen, as the start page will bring you directly to the specific Oracle form.

Ans: At any responsibilities, navigate Edit -> Preferences -> Profiles, query Profile Name "Applications Start page", change or remove the "User Value".

[PO] Missing Purchase Order (PO) Distribution After RTV - FIXED

2011-01-03T00:52:00.000-08:00

With reference back to my problem logged to Metalink TAR, it was fixed after applied patch 4463796.

This patch upgrade the version of PAPOUTLB.pls to 115.3.90.4. Eventhough Project Accounting is not used, but this patch works.

How to check PAPOUTLB.pls version?

SELECT fi.file_id
,filename
,version
FROM apps.ad_files fi, apps.ad_file_versions ve
WHERE filename LIKE 'PAPOUTLB.%'
AND ve.file_id = fi.file_id
AND REPLACE(version, '.','') =
(SELECT MAX(TO_NUMBER(REPLACE(version, '.', '')))
FROM apps.ad_file_versions ven
WHERE ven.file_id = fi.file_id);

[PO] APP-PO-14566: Category is invalid, or category is invalid for the item

2010-12-31T01:12:00.000-08:00

When you creating a new PR, after entered the category code in Category field, the above message shown. An additional error message also appeared, "APP-FND-01388: Cannot read value for profile option FND_INDICATOR_COLORS in routine &ROUTINE. "

The category code is valid, what can be the cause?

Get the default Category Set from Setup -> Items -> Categories -> Default Category Sets

Query Category Sets in Setup -> Items -> Categories -> Category Sets, check "Enforce List of Valid Categories" checkbox. If the checkbox is checked, the category you need to enter must be exist in the list.

[SYS] Personalize

2010-12-31T01:11:00.000-08:00

At Help -> Diagnostics -> Custom Code -> Personalize, you can customize the form by using the event triggered Actions, either set a property, or display a custom message, launch a form or even submit a concurrent program. It is a scaled down version of all functions available in typical Oracle Form Builder, but it is still powerful. More importantly, you can manage your customization in a better manner.

[PO] Can I Cancel a "In Process" Purchase Requisition (PR)?

2010-12-31T01:09:00.000-08:00

Yes.

Oracle Support references:

"As per functionality we allow cancel and Finally Close actions on the requisitions that are in "In Process" status. This is because the requisition is an internal document and Cancel and Finally Close will have no difference in the treatment of the requisition after the action..." -Note:183984.1

"Purchasing lets you cancel or final close a requisition or requisition line before your manager approves it or before a buyer places it on a purchase order..." - Note:223856.1

"Cannot cancel a PO if the status of the PO is 'In Process'" - Note:99831.1

[PO] Contract Purchase Agreement (CPA) - Controls at Amount Agreed

2010-12-31T01:08:00.000-08:00

Would I-Procurement (IPROC) validates if the release amount is more than the "Amount Agreed" in a CPA?

IPROC still allows PR and PO to be created, and there is no validation, till the PO get submitted for Approval. Only at the PO approval time, system will validate the total releases amount against " Amount Agreed". If total releases more than "Amount Agreed", PO will not get approved.

[PO] PR that Uses Currency Other Than Functional Currency

2010-12-31T01:05:00.000-08:00

When you are creating a PR, functional currency is always defaulted at the header level. Price at the "Line" tab will always show functional currency as well. If you need to key in your currency using other currency, go " Currency" tab, under "Foreign Currency", "Price" field, enter you price in foreign currency you specified. The conversion will be done automatically (provide you have the exchange rate defined).

At table level, PO_REQUISITION_LINES_ALL table has the following price and currency fields:

UNIT_PRICE - price in functional currency

CURRENCY_CODE - foreign currency code (if applicable)

RATE - foreign currency exchange rate (if applicable)

CURRENCY_UNIT_PRICE - price in foreign currency (if applicable)

[SYS] SQL for Internal Requisition (IR)

2010-12-31T00:17:00.002-08:00

select 'IR' as req_type,pla.attribute1 as lot_no,mpv.project_number,pha.segment1 doc_no,
pla.line_num,pda.distribution_num dist_num,pha.description doc_type,trunc(pha.creation_date) ord_date,

trunc( pla.need_by_date) pro_date, msi.segment1 item_no,pla.item_revision item_rev,

msi.description item_desc,pla.quantity, pla.unit_price,
pla.quantity_delivered qty_rcvd, nvl(pla.quantity,0)-nvl(pla.quantity_delivered,0) os_qty,
nvl(pla.closed_code,'OPEN') closed_code
from po.po_requisition_headers_all pha, po.po_requisition_lines_all pla, po.po_req_distributions_all pda, apps.mrp_project_v mpv, apps.mtl_system_items msi, gl.gl_code_combinations gl
where pha.type_lookup_code='INTERNAL'
and pha.authorization_status='APPROVED'
and pla.destination_organization_id in (100,101) --destination organization, parties that perform receiving
and pla.source_organization_id=103 --source organization, party that supply the item
and pha.requisition_header_id=pla.requisition_header_id
and pla.requisition_line_id=pda.requisition_line_id
and pda.code_combination_id=gl.code_combination_id
and pla.item_id=msi.inventory_item_id
and pla.destination_organization_id=msi.organization_id
and pda.project_id = mpv.project_id (+) --if project is used
order by req_type,doc_no,line_num,dist_num;

[PO] Purchase Requisition (PR) - Owner Can Approver

2010-12-31T00:17:00.001-08:00

If preparer's position is not setup in Default Hierarchy for a document type, can he still approve the document by himself if the Owner Can Approvercheckbox is checked (sufficient rights given)?

Yes, but he needs to check the Forward checkbox during approval process, and specify the hierarchy name (Can leave the Forward-to person field blank).

[PO] Cancel Requisition When Cancel PO

2010-12-31T00:16:00.000-08:00

When you setup your Purchasing Option, Cancel Requisitions to Optionally, you can see a checkbox for "Cancel Requisitions " displayed at your Control Document form (Tool -> Control -> Cancel) during your PO cancellation process.

If you check it, Requisition amount will be updated to zero, status remains "Approved". No further action can be taken.

If you uncheck it, you still can perform amendment on the PR once PR has been returned to preparer.

[PO] Organization Field at PR Form was Disabled

2010-12-31T00:15:00.000-08:00

My PR was rejected due to wrong ship-to-organization. I query my PR from Requisitions -> Requisitions, the Organization field was disabled. How can i make amendment from there?

Ans: Double check you Charge Account at Distributions screen, clear the charge account and go back to the main screen and you should be able to see the Organization field enabled.

[PO] Receving for a Future Date

2010-12-30T15:05:00.000-08:00

Is it possible? No, Oracle allows Receipt Date to be on or before current date, not future date. You will see this error: APP-PO-14882: Please enter a transaction date that is not in the future.

Remarks: Oracle check time as well, you cannot enter a future time on today's date.

[PO] Advance Shipment Notice (ASN) - Completed Error

2010-12-30T07:04:00.000-08:00

Supplier created ASN at I-Supplier portal, Processing Status for that ASN shows Error. Where can i troubleshoot?

I tried from front end: Transaction Open Interface, Transaction Status Summary and even Pending Transactions. No way i can find the error record.

Back end:

SELECT * FROM apps.rcv_shipment_headers WHERE shipment_num='ASN_Number'
AND asn_type='ASN';

Result: No record

SELECT * FROM apps.rcv_headers_interface WHERE shipment_num='ASN_Number';

Result: 1 record returned

Double check apps.rcv_transactions_interface & appss.po_interface_errors tables. Found relevant records was there. To allow user to recreate the ASN, delete the record from apps.rcv_headers_interface & apps.rcv_transactions_interface tables. You cannot reuse the ASN number unless you delete the record from apps.rcv_headers_interface.

[INV] Negative Quantity for Inventory? Is it Allowed?

2010-12-30T07:03:00.002-08:00

Oracle allows it.

Under Inventory responsibility, navigate Setup -> Organizations -> Parameters . Inventory Parameters tab, look for "Allow Negative Balances" field.

You are allowed to ship confirm even you have no stock on hand! Excerpt from Metalink,

In order to pick release and drive inventory negative, the ct must make their items non-reservable. For reservable items, the order gets backordered when not enough quantity is on hand. For non-reservable items, the orders get updated to status of Staged, and the user enters the source subinventory, revision, lot, and locator in the Shipping Transactions form. Ship confirm allows users to drive inventory negative when the Allow Negative Stock checkbox is checked.

[MRP] Suggested Dock Date for Purchase Order in MRP

2010-12-30T07:03:00.001-08:00

Suggested Dock Date for Purchase Order is derived from Promised Date.

What if user did not enter Promised Date, but he has entered Need-By date only? The Need-By date will be used as dock date. (Thanks Kelvin, from Carmel, for his indirect contribution)

[SYS] PO_APPROVALLIST_S1

2010-12-30T07:01:00.002-08:00

To customize PR or PO approval logic, this is the package you need to look into.

If you are customizing only the approval list, there is minimal change need to be done here as you just need to prepare the list of approvers and call this standard package.

[PO] Rename Hierarchy, What Will be Affected?

2010-12-30T07:01:00.001-08:00

PR or PO that were "In Process" will not be affected, as the approval list has been created since PR/PO submitted for approval. If the renamed hierarchy is the default hierarchy for certain document type, it will get updated "automatically" as Oracle uses internal structure id to identify default hierarchy. Even name has been changed, structure id remain the same.

In short, there is no major impacts for hierarchy rename.

[PO] A Faster Way to Check Approval Assignment

2010-12-30T06:59:00.002-08:00

In "Approval Assignment" form, to find existing assignment for a position, I clicked the "Search" button, paste my position, click " Find" button. Those steps seem easy but I need to repeat it for hundred times.

The faster way, just paste the position directly into the " Position" field, press TAB, the existing assignment will displayed. It saves me 1 second for each try.

[PO] Disable a Category

2010-12-30T06:59:00.001-08:00

There is a "Enable" check box on the form. But you are not allowed to change, even there are no pending PR or PO that uses that category. The only way you can do it is to set the " Inactive On" to today's date. You are not allowed to back date, means entering the date before current date. Once you enter the "Inactive On" to today's date, user will not able to select this category with immediate effect.

What about PR / PO that was created before hand? Any impact?

The answer is NO. The deactivation will affects only new PR / PO.

[PO] Change a Category Name

2010-12-30T06:57:00.000-08:00

You are allowed to raname existing Category Name.

Will the new name be reflected in existing PR / PO? Yes, because the PR / PO table carries only the category id, not the category name.

[PO] No Notification

2010-12-29T21:20:00.000-08:00

PR was submitted for approval to person A. Person A has all the employee assignment correct and has a valid Oracle ID. Why didn't he see the notification in Notification Summary?

I checked in Workflow Administrator, everything seems ok. Notification was sent to him. But he still could not see. Why?

Solution: At Users form, remove the person, Save, enter the person (employee) again, Save. Submit concurrent program "Synchronize WF LOCAL tables "from System Administrator responsibility.

[INV] Item Attributes: LIST_PRICE_PER_UNIT

2010-12-29T20:16:00.000-08:00

Navigation: Purchasing -> List Price

Optional (Y/N): Y

It indicates purchase price for this item. If no sourcing document selected during PR creation, this price will be used as default price for your item. If it was left blank, the price field for PR will be blank too. This price will need to set to "0" for MRP purpose.

[PO] View Action History

2010-12-29T19:15:00.000-08:00

In Purchasing Super User responsibilities, we can forward "In Process" PR/PO to new approver (Management -> Forward Documents). Forward action will be captured in "View Action History".

As for Purchase Order, forwarder's name (in this case, it might be IT personnel's name) will be captured in "View Action History". However, for Purchase Requisition, forwarder's name will NOT be shown.

[SYS] Personalize HTML page (JSP)

2010-12-29T18:12:00.000-08:00

In conventional Oracle form, we are allowed to perform personalization (very powerful customization function in 11.5.10). What about the interface that uses HTML page (JSP)? I never thought that this can be done. If Yes, it will be a fantastic feature in Oracle Applications.

Yes, this can be done.

Turn these 2 profile options on (set value to "Yes"):

FND: Personalization Region Link Enabled

Personalize Self-Service Defn

Once those been turned on, you will be able to see extra link on the JSP page with word "Personalize". Get into it and you can see different value for Original Definition, Function, Site & Organization.

[SYS] To Turn On / Off the Forward-to Person LOV in PR Notification Screen (Using Personalization)

2010-12-29T17:07:00.000-08:00

1) Assign and then go to responsibility : Functional Administrator

2) Go to Personalization Tab

3) Enter the Document Path , ie : /oracle/apps/fnd/wf/worklist/webui/NtfUserRG

4) Click on the Pencil Icon under Manage Personalizations

5) Then select the personalization that you want to delete / deactivate and then click on Deactivate

[PO] Segment Validation in Account Range

2010-12-29T16:06:00.000-08:00

I have a account range setup in one Approval Group for an approver, e.g.

33-00-000-00-811111-000-00000 to 40-99-999-99-899999-999-99999 $10,000

My PR charge account is 34-10-240-00-811110-000-00000, segment 1 within range, but segment 5 out of range. Does the charge account satisfy the account range? Ans: No.

Oracle checks each segment and not by combination range. E.g. Even 34 fall between 33 and 40, but 811110 failed. The whole validation will fail.

[INV] Item Attribute: EXPENSE_ACCOUNT

2010-12-29T15:57:00.000-08:00

Navigation: Purchasing -> Expense Account

Optional (Y/N): Y

This account will be defaulted to the PR charge account based on the ship-to organization you selected (for expense purchase). You need to link back to GL_CODE_COMBINATIONS table to get the complete combination.

[SYS] Column View Get Reset After Each Scroll Down

2010-12-29T14:55:00.000-08:00

In Oracle form, my query returns many rows and columns. I was interested in only 1 particular column, which is column number 8 (for example), I scroll to the right and stop at column 8. And now I wanted to check the value in column 8 for all rows. I need to scroll down. For every scroll down action, the view was reset, e.g. column 8 is gone (out of my view) and it resets to column 1. It was really frustrating.

What i did: Highlight value in column 8, perform a "Page Down" using keyboard instead of mouse scroll down.

[PO] Consumption Advice Order Date

2010-12-29T13:53:00.000-08:00

"Transafer To Regular" transaction was performed on 15 Jan. I ran "Create Consumption Advice" on 31 Jan. When i query out my blanket release (consumption advice in this case), what is the value for "Order Date"? Ans: 31 Jan.

Where will "15 Jan" get updated? Ans: Need By Date.

[PO] Delete a Saved Purchase Requisition Line

2010-12-29T11:52:00.000-08:00

I need to remove a line in a saved PR. The "Delete" icon does not work in this case. You can only cancel this line. Tool -> Control menu is not available in Requisition form. Control menu that are used to cancel PR line available in Requisition Summary form only.

[PO] PR Status Not Changed After Submitted for Approval

2010-12-29T10:52:00.000-08:00

User submitted PR for approval, status did not change to "In Process". Approval limit is OK. Workflow Background Process is running as per normal. I checked and restarted the "PO Document Approval Manager", the PR status still no change after submit.

What could be the problem and what else to check?

Checked the Notifications tab in Workflow Status Monitor (under Workflow Administrator responsibility). It shows error in our customized trigger onpo_requisition_headers_all table. That's the root cause. Fixed the trigger logic and issue resolved.

[SYS] Effective Date for Responsibilities in Users Form

2010-12-29T09:50:00.000-08:00

I entered today's date in the "To" Effective Date field for a responsibility in Users form. Can I still access the responsibility today? Or it will only block me tomorrow?

Ans: I could not access the responsibility with immediate effect. This is not a standard behavior in other forms, as different form behaves differently.

[PO] APP-PO-14180: The forward-to person is not an on-line user

2010-12-29T08:49:00.000-08:00

During PR approval submission process, I clicked "Forward" check box and selected the desired hierarchy and "Forward To" person's name. The above message prompted. What was wrong? Ans: The selected person is not assigned to a valid Oracle user id OR the assigned Oracle user id is inactive.

[ALRT] [ALERT MGR] 2 Types of Alert

2010-12-28T21:48:00.000-08:00

Periodic

Send email or run OS/SQL script or submit concurrent program once alert was triggered on periodic basis. Means it will triggered by time, e.g. Once a day, Every N day, Every Business Day, etc.

Event

Send email or run OS/SQL script or submit concurrent program once alert was triggered on event basis. This event is referring to database trigger event, it will triggered "After Insert" or "After Update" of a database table.

[ALRT] Event Alert

2010-12-28T20:11:00.000-08:00

For Event alert, once you verified and saved it, Oracle will create a database trigger (db object) on the table you specified.

For example,

Table name in the Event alert is PO_ABC.

A database trigger will be created with name ALR_PO_ABC_UAR or ALR_PO_ABC_IAR. UAT denotes "Update After Record", whereas IAR denotes "Insert After Record".

Once Alert is fired, this database trigger will spawn (submit) a concurrent request with name starts with the table name, e.g. PO_ABC (Check Event Alert). The concurrent request will check SQL in Alert to determine whether to perform any action.

[SYS] View Output

2010-12-28T19:10:00.000-08:00

I want to View Output for the request submitted by my colleague, button was grayed off. How to enable it?

Change the Profile Option value for Concurrent:Report Access Level. Default value is "User", which means View Output is only accessible by the particular user that submitted the request. Set it to "Responsibility", now the View Output button is enabled (provided I select the same responsibility that my colleague used).

[PO] Profile Option for PO Auto Create

2010-12-28T18:08:00.000-08:00

I was searching any available profile option for PO Auto Create. Found a good article on FAQ: Autocreate Purchase Orders (Note: 223919.1) on Oracle Support.

These are the only 2 profile options mentioned.

PO: Use Need-by Date for Default Autocreate Grouping

PO: Use Ship-to for Default Autocreate grouping

Note: The later one was mentioned incorrectly in that article.

[INV] Item Attributes: PLANNER_MAKE_BUY_CODE

2010-12-28T17:07:00.000-08:00

Navigation: General Planning -> Make or Buy

Possible Values: 1 - Make, 2 - Buy

Optional (Y/N): N

This flag is important to determine the item need to be made (internally) or buy (outside supplier). If it is Make item, MRP will suggest you to to create Work Order (if shortage). If it is Buy item, MRP will suggest you to create Purchase Requisition (if shortage).

[SYS] Action Required: Document Manager Failed With Error Number 3

2010-12-28T16:04:00.000-08:00

PR preparer received an email with above subject. Email details as follows:

The Document Manager failed with error number 3.

Error Number 3 = Unknown Error.
Contact your system administrator.

Error Messages:
POXDMACTION-100: ORA-00054: resource busy and acq

#################

Findings:

The PR was still in "In Process" status and NOT been forwarded to the next approver. This problem might happen intermittently due to Oracle workflow was too busy to process all the requests.

Go Workflow Administrator -> Administrator Workflow -> Status Monitor, search by Item Key and Type Internal Name ("REQAPPRV" in this case). You will find the workflow completed with error. Retry the workflow and it should completed normal this time.

[SYS] A Scheduled Request

2010-12-28T15:02:00.000-08:00

A Scheduled Request submitted by Person A, can Person B who has the "System Administrator" responsibilities change the scheduled timing? (Request -> View)

Ans: Yes

[PO] POI_Temp_PO_b679535

2010-12-28T14:59:00.000-08:00

PODI API PO_DOCS_INTERFACE_SV5.process_po_headers_interface is used to create PO. What is "POI_Temp_PO_b679535" has to do with process_po_headers_interface?

SEGMENT1 field was temporary updated with "POI_Temp_PO_b679535" string after the api call. This is hard coded in Oracle API. Actual PO number will be updated into SEGMENT1 once the whole process completed.

[PO] To Inactivate a Blanket Purchase Agreement (BPA)

2010-12-28T14:01:00.000-08:00

Go Enter Purchase Order form, click "Terms" button, under "Terms" tab, "Agreement Control" section, enter the Effective End Date today. Note that if theEffective End Date is today, today's transaction on this BPA still allowed (inclusive).

At back end, both start date and end date is stored in START_DATE and END_DATE in PO_HEADERS_ALL table.

[PO] File Upload Form

2010-12-28T13:58:00.000-08:00

File Attachment is allowed at both PR header and PR line.

At the Enter Requisitions form, click the paper clip icon, Attachments form will open, enter the "Category" and "Description" and most importantly "Data Type" as file.

Both "Decision" and "File Upload Form" appeared at the same time. This is the confusing part, hope it can be improved in the future release. You have to first select the file using "File Upload Form" window.

If you can't see the "File Upload Form" window, please check the "pop-up" blocker on your browser or the "File Upload Form" may be blocked by other windows.

[SYS] Workflow Administrator, Status Monitor, User Key?

2010-12-28T12:53:00.000-08:00

What is the User Key referring to in the "Monitor Search" for workflow? For POAPPRV internal name, it is referring to Purchase Order number, whereas forREQAPPRV internal name, it is NOT referring to PR number, but it is blank.

[PO] I Need An Emergency PO

2010-12-28T11:52:00.000-08:00

Emergency PO is a feature in iProcurement. It is not available in the Purchasing core module.

During checkout of the user's shopping cart in iProc, there is a check box appearing at the bottom which indicates "I Need An Emergency PO".EMERGENCY_PO_NUM field in PO.PO_REQUISITION_HEADERS-ALL table will be updated with PO number once the PR is saved. This PO number will be used during PO AutoCreate process.

[PO] Requisition Info in Purchase Order

2010-12-28T10:51:00.000-08:00

To trace if a PO line was auto-created from a PR line, check the PO distributions screen, "More" tab, under Requisition column, it shows PR number,Organization & PR line number. At back end, you can find it by linking PO_LINE_LOCATIONS_ALL.LINE_LOCATION_ID toPO_REQUISITION_LINES_ALL.LINE_LOCATION_ID.

Also note that if user are manually enter the PR number (not via auto-create), the online check box is not checked.

[PO] Return Only 1 Requisition (PR) Line

2010-12-28T09:50:00.000-08:00

As a buyer, at the AutoCreate Document form, i can return approved PR, for any reasons.

Assuming my PR has 2 lines, can i return only 1 line? Ans: No. As mentioned on the "Return Requisitions" form, all lines will be returned.

[PO] Supplier Site Mail Stop - Only Allow 35 Characters

2010-12-27T19:46:00.000-08:00

At Supplier -> Supplier Sites form, Contacts tab. There is a Mail Stop field to capture the supplier's email contact. It has limitation of only 35 characters, which for me it does not make sense. Any standard email can have easily more than 35 characters. However, there exist another field E-mail field that can capture up to 2000 characters length email.

By referring to "Window Help", supplier contacts' field is for referencing purpose only. It is not used anywhere else

[PO] "Closed for Receiving" and "Closed", Different?

2010-12-27T18:44:00.000-08:00

Navigate to Purchase Order Shipments, there is a Status field.

When will the status become "Closed for Receiving"? Ans: When all quantity for the shipment line had been received.

When will the status become "Closed"? Ans: When all quantity received has been matched and validated in AP

[PO] "Change requested" Action

2010-12-27T17:44:00.000-08:00

Assuming I'm the buyer for a Purchase Order ABCD123. The PO was approved some time back. Today, I found out that the Approval Status get changed to "In Process". I did not make any changes to the PO, why it happened? When i looked at the Action History, last action shown was "Change requested", Performed By is blank. What is the next action?

"Change requested" is updated to action history if supplier performed changes of PO in I-Supplier and request for change (approval). A notification will be generated (can find it in WF_NOTIFICATIONS table, PO number appeared in Subject) and sent to buyer. The next action is pending for buyer to approve or reject. If buyer approve it, changes will be permanent and approval status will change back to "Approved". If buyer reject it, changes will be ignore and approval status change back to "Approved". Action in the Action history get updated with Accept or Reject, Performed By is buyer's name.

[PO] Wrong Manual Adding During AutoCreate - Impact

2010-12-27T16:42:00.000-08:00

PR PR-1

Line1 ItemA (Already autocreate to PO PO-1, Line1)

Line2 ItemB (Already autocreate to PO PO-1, Line2)

Line3 ItemC

Now, i want to perform an action "Add To" for PO PO-1 from PR PR-1 Line3, in AutoCreate Documents form, by Manual method. I wrongly added it intoexisting line, PO-1, Line1.

What was the impact? Ans: Quantity for PO-1, Line1 will increase (PR-1 Line1 + PR-1 Line3), PR-1 Line3's price will not be captured (price for PO-1 Line1 which follows PR-1 Line1 price, not changed), PR-1 Line3's item code and description will not be captured (existing code and description not changed), additional shipment line under the same PO line will be created.

[INV] Cost Group - Disabled in the Inventory Organization Setup

2010-12-27T15:41:00.000-08:00

For setting new organization for Inventory Child, Organization -> Inventory Organization Setup -> Inventory Information -> Costing Information. Default Cost Group field is disabled, but the Valuation Accounts field are mandatory. Once I perform a Save action, Default Cost Group field was updated with some value, e.g. CG-xxxx, where xxxx denotes any numeric number. This is the new cost group that were create automatically. Prior to R11i, Common cost group would be defaulted.

DO REMEMBER to test your costing after any new inventory org setup as Cost Group is something new in R11i.

[PO] Default Buyer After AutoCreate

2010-12-27T14:39:00.000-08:00

You need to setup as a Buyer before you can access AutoCreate form (Setup -> Personnel -> Buyers). After AutoCreate, Purchase Order will be created and buyer name will be defaulted to the creator's name (the person who perform AutoCreate). Even if there is default buyer selected at Requisition, creator will take precedence. However, buyer's name still can be modified at PO entry form.

[SYS] Compile Oracle Form

2010-12-27T13:38:00.000-08:00

OS: Unix/Linux

(1) Copy your form (fmb file) into $AU_TOP/forms/US folder

(2) Navigate to $AU_TOP/forms/US folder

(3) f60gen module=myform.fmb userid=apps/mypassword output_file=$PO_TOP/forms/US/myform.fmx

Third step will compile the fmb file into fmx file, which is a executable from Oracle Applications.

[PO] Emergency PO - Error During AutoCreate

2010-12-27T12:36:00.000-08:00

Emergency PO feature is only available in iProcurement. But, "we" did some customization on the core module to make use of this feature. In standard Oracle, emergency PO number is stored in EMERGENCY_PO_NUM field in PO_REQUISITION_HEADERS_ALL table. We have a custom form for emergency PR, which once submitted for approval, a emergency PO number will be generated and stored in EMERGENCY_PO_NUM field. DuringAutoCreate process, this PO number will be defaulted and greyed off (disabled field). This works fine.

Until 1 day, user reported an error message during AutoCreate, "This line cannot be put on the document because the emergency purchase order number for this line is different than the emergency purchase order number(s) for the other line(s).". Why?

The reported PR has 2 lines, line 1 already been AutoCreate to a PO. User tried to add another line onto the same PO, the above message appeared. During troubleshooting, I found out that the PO created was not a ePO, there is no PO field to identify (except the EMERGENCY_PO_NUM field at PR header), I confirmed this by verifying the ePO number, which we have customized. But, there was a value in EMERGENCY_PO_NUM field, and it is different from the PO number that was created earlier. Something wrong in our customization, which updated the EMERGENCY_PO_NUM field after the first AutoCreate. During the second AutoCreate, System is expecting the value in EMERGENCY_PO_NUM field to be equal to the PO number which was created earlier. To rectify this, I did date patch to set EMERGENCY_PO_NUM field to NULL.